As a Hosted Brand (“you”), participating in the Hosted Meetings Program (“Hosted Meetings Program”) at IMS USA, scheduled to be held on 22-25 April, 2025, in Miami, Florida (“Event”), you agree to these terms and conditions (“Terms & Conditions”) with Existem Events Ltd. (“we”, “us” or “our”). If you are registering on behalf of someone else, you confirm that they have been informed of and have accepted these Terms & Conditions.
Please note that these Terms & Conditions may be updated from time to time. Any changes will be indicated by the “Last revised” date at the top of this document. By continuing to participate in the Event, you agree to any changes.
To be eligible for the Hosted Meetings Program, you must:
(a) Be a brand or retailer,
(b) Be involved in buying or influencing the purchase of relevant performance marketing technology, and be the decision maker for publisher partnerships,
(c) Participate in up to eight (8) 15-minute onsite meetings with participating sponsors ("Hosted Meetings"). These meetings will follow a double opt-in process to ensure mutual benefit.
You agree to be available for the entire four-hour duration of the Meeting Time Slots as detailed below until you receive your final schedule just before the event. Your Hosted Meetings may be scheduled across various Meeting Time Slots and may not be consecutive.
You are responsible for your own travel and accommodation for IMS USA. You can book a room in our dedicated hotel block. Note that rooms are non-refundable if cancelled less than 72 hours before your arrival. We recommend booking early as availability is not guaranteed.
We will contact you before the Event to arrange your meetings through our IMS USA platform (the “Platform”). You must use the Platform to complete this process by our specified deadlines and follow the requirements outlined in our communications, including:
(a) Completing a brief survey about your company and role,
(b) Participating in a double opt-in process to select sponsors for potential meetings,
(c) Adding meetings to your calendar.
Failure to register for the Event using the Platform or to complete the meeting arrangement process by our deadlines will result in automatic cancellation of your participation in the Programme and you will be subject to the cancellation terms outlined in Section X below.
After the Event, you agree to provide feedback on the Programme and each meeting, and submit receipts for expenses.
Your commitment to the Programme is essential for the Event's success. By committing, you agree to respond to our requests and meet the requirements by the deadlines we set.
Failure to do so may result in: (i) Being blacklisted from future Programmes or Events, (ii) Losing eligibility for travel or hotel reimbursement, (iii) Incurring cancellation fees.
Hosted Meetings cannot be shared with other individuals from your organisation.
If you cannot attend all of your Hosted Meetings, you will not be eligible for travel/hotel reimbursement.
If you are approved as a Hosted Brand but cannot participate in the Hosted Meetings Program, you agree to propose one or more substitutes from your organisation. Acceptance of any substitute is subject to our approval.
If you are no longer employed by your organisation or know you will not be employed at the time of the Event, inform us immediately to cancel your participation in the Hosted Meetings Program. In such cases, you will not be eligible for the Programme or any reimbursements. We will communicate with you only through your work email address.
If you attend the Event but do not complete your scheduled Hosted Meetings, we will not cover any travel or hotel costs. You may also be excluded from future Hosted Meetings Programs. We reserve the right to adjust any travel/hotel reimbursement or charitable donation based on the Hosted Meetings you completed.
To receive up to $750 in travel and hotel reimbursement, you must complete a feedback form evaluating each Hosted Meeting. Reimbursement is contingent upon completing all Hosted Meetings and submitting the feedback survey and travel/hotel receipts within 30 days of the event close.
Qualification as a Hosted Brand is solely at our discretion and may be revoked at any time. By applying to be a Hosted Brand Marketer, you agree to these Terms & Conditions.
Contact us
If you have any questions, comments, or concerns regarding these Terms, please contact us at: registration@hellopartner.com
